In supply management, the pre-contractual process, which covers a good portion of the Chain, is considered in many companies as the main focus, where improvement actions are focused in order to guarantee that the requested goods and services are supplied for the required dates, guaranteeing operation and growth, as well as effective negotiations in accordance with established budgets and projections. 

However, legalization and contractual execution is a crucial stage since, on the one hand, it must reflect the result obtained in the negotiation with the administrative, technical and legal components that provide security to the company for effective compliance by the contractors and by On the other hand, provide the tools so that the administration/supervision of contracts, by the designated users in the company, guarantees correct execution.

Stages for legalization and contractual administration

The creation, legalization and execution of contracts is a task that must link both the actors that are part of the process, as well as the rules and policies of the organization that govern it.

Por esta razón, crear una correcta sincronía y trazabilidad en los pasos es fundamental para contar con un efectivo control y funcionamiento contractual, cobrando la tecnología un valor muy importante como mano de derecha del proceso, permitiendo a través de funcionalidades soportar administrativa y logísticamente las tareas contractuales, tales como creaciones, legalizaciones, aprobaciones, pólizas, balances contractuales, modificaciones, evaluaciones de desempeño, planes de acción, generación de certificaciones, seguimiento a los avances, liquidaciones y reclamaciones, entre otros.

The systems become the meeting point at the company level for the supply, legal, specialized support areas, designated administrator/supervisor, but also for the contractor who interacts online reporting progress and eventualities of its execution, as well as responding to all the needs that arise. 

Integrations with systems that guarantee procedures

Likewise, today having links-integrations with other systems such as ERP or electronic signatures guarantee having the entire contractual spectrum in one place, allowing for high control, traceability and transparency in this stage of the process. In this way, having technology as our ally will allow us to have the time required to think and act appropriately, guaranteeing that the systems support the operation and the steps in our management.